A-2.12. Responsibilities of Support Staff

The HHSC Board Liaison and support staff will be present at the Board meeting and will provide reasonable administrative and technical support and coordination for all Board activities. HHSC will coordinate as needed to provide reasonable accommodations and support needed by a Board member who has a disability to enable them to fully participate in Board meetings and activities.

The HHSC Board Liaison and support staff are expected to perform the following tasks:

1. Develop effective working relationships with Board members;
2. Solicit nominations for membership in accordance with the appropriate HHSC procedures;
3. Prepare the Centers for Medicare & Medicaid Services DUR annual report;
4. Serve as liaison between members and operating agencies' staff; and
5. Plan, coordinate, and organize Board meetings and activities, including:
   1. Schedule meeting dates and ensure meeting sites are set up;
   2. Notify members of upcoming meeting dates, times, and locations;
   3. Develop agenda and support materials for each meeting;
   4. Prepare and oversee that the agenda is posted on the Secretary of State's Open Meetings website and on the HHS website in a timely manner;
   5. Serve as point of contact for the public, including ensuring contact information, agendas, and meeting support materials are easily accessible on the HHS website;
   6. Prepare and distribute information and materials for member review;
   7. Prepare and maintain Board records and documentation in accordance with the HHSC records retention policy; and
   8. Assist eligible members with travel arrangements and reimbursement.
6. Coordinate as needed to provide reasonable accommodations and supports required for a Board member who has a disability to enable the member to fully participate in Board meetings and activities; and
7. Staff may perform other duties within staff discretion provided the necessary resources are available.